Editing with Microsoft Word 2011 for the Macintosh


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In today’s publishing environments we must edit quickly, push documents through a review process in a short time using the internet, email, faxing, and instant messaging as the principal means of communication, and keep accurate records of the review process. The main program used for these processes is Microsoft Word.

Microsoft Word is the ideal program for editing documents that are primarily text. As a word processing program, Word has the full complement of features needed for text editing: spell check, grammar check, auto format, auto correct, version tracking, change tracking, and the ability to compare documents. Word allows multiple authors/editors to make changes to the document, allows for a complete, detailed review of those changes, and then provides the capability of incorporating the changes into the text to create a final, clean document.

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Here's what you'll learn during this fast-paced book:

The Editorial Process

  • Naming and Storing Document Files
  • Version Control
  • Workflow
  • Managing the Document Creation Process

Tracking and Comments

  • Personalize Word
  • Explore Views
  • Use Track Changes
  • Move Text
  • Use Outline View
  • Add a Balloon
  • Compare Documents

Viewing and Finalizing Changes

  • Use “Final: Show Markup”
  • Use the Show Markup Tool
  • Control Balloon Display
  • Use the Reviewing Pane
  • Format Tracked Changes
  • Restrict Editing
  • Combine Changes
  • Review Changes

Spelling and Grammar

  • Use Spelling and Grammar Shortcuts
  • Customize the Grammar Checker
  • Add Words to the Custom Dictionary
  • Edit the Custom Dictionary
  • Create a Dictionary

Find and Replace

  • Use “Find Whole Words Only”
  • Use Match Case
  • Use Context Characters
  • Find and Replace Formatting
  • Replace Special Characters
  • Find and Replace Symbols
  • Use Wild Card Characters
  • Use Find All Word Forms
  • Use Sounds Like
  • Use the “Clean-Up” Method
  • Use “Disguise and Reveal”

Styles, Themes, and Templates

  • Apply Styles
  • Modify and Reapply Styles
  • Create a New Style
  • Apply a Theme
  • Create and Use a Template
  • Attach a New Template


  • Create a Macro and a Shortcut Key
  • Run a Macro from the Macros List
  • Create a Custom Toolbar
  • Create a Toolbar Button for a Macro
  • Create a Find-and-Replace Macro
  • Customize Toolbar Button Appearance
  • Set Macro Security Message
  • Copy Macros Into a New Template
  • Add a Global Template