Note: This book is version and platform specific. The book is intended for PC users running Word 2003 only. However, we've heard that Macintosh users insist on trying to use this book with their Mac version of Word (which is different in many ways than the Windows version 2003). While not recommended, you can "creatively" work through the lessons in the book using a different version of Word and/or Acrobat, but some things (screen shots/commands) simply will not match.

Editing with MS Word 2003 and Adobe Acrobat 7

In today’s publishing environments we must edit quickly, push documents through a review process in a short time using the internet, email, faxing, and instant messaging as the principal means of communication, and keep accurate records of the review process. The two main programs used for these processes are Microsoft Word and Adobe Acrobat.

Microsoft Word is the ideal program for editing documents that are primarily text. As a word processing program, Word has the full complement of features needed for text editing: spell check, grammar check, auto format, auto correct, version tracking, change tracking, and the ability to compare documents. Word allows multiple authors/editors to make changes to the document, allows for a complete, detailed review of those changes, and then provides the capability of incorporating the changes into the text to create a final, clean document.

Adobe Acrobat is the better program for editing or reviewing documents that contain graphics and complex layouts when only few or minimal corrections need to be made to the text. Although Acrobat provides the capability of marking corrections to text, it does not provide spell checking, grammar checking, and auto correcting options. Further, it does not have the capability of finalizing the changes to create a finished document. Its strengths are its ability to accurately display complex layouts, fonts, and graphics and the commenting and marking tools it provides for indicating changes without actually altering the document. Its free-hand drawing markup tools provide great flexibility for marking changes to layout and design.

The two programs can be used together effectively. This book will teach you how...

Here's what you'll learn:

Editing Overview

• Introduction to Electronic Copyediting
• Planning Your Editing and Review Process
• Sample Procedures for Your Editing and Review Process
• Variations to Consider

Editing Text with Microsoft Word

• Customize Microsoft Word for Editing
• Explore Word’s Views
• Compare Two Versions of a File
• Explore Views of a Marked-Up File
• Change the Font Format and Color of Marked-Up Changes
• Use Grammar and Spelling Shortcuts
• Use Track Changes While Editing
• Protect Document for Changes
• Track Changes by Multiple Authors
• Incorporate Marked Changes

Comments and Queries

• Insert a Comment and Change Views
• Change the Comment Text Font Formatting
• Merge and View Comments
• Delete comments

Find and Replace

• Use “Find Whole Words Only”
• Use Match Case
• Use Context Characters
• Find and Replace Formatting
• Find and Replace Special Characters
• Use Wild Card Characters
• Use Find All Word Forms
• Use Sounds Like
• Use the “Clean-Up Behind” Method
• Use the “Disguise and Reveal” Method

Word Macros

• Create a Custom Toolbar
• Create a Macro
• Create a Macro for a Find and Replace Task
• Copy a Toolbar and Macros Into a Template

Editing with Adobe Acrobat 7

• Create a Business Quality PDF
• Create a High Quality PDF From Word
• Set File Security on an Acrobat File
• Use Acrobat’s Text Markup Tools
• Add Notes
• Import and Export PDF Comments
• Work With Comments From Multiple Reviewers

Price List

About the Author

Jennie Ruby is a veteran IconLogic trainer and author with titles such as Essentials of Access 2000 and Electronic Editing with Microsoft Word 2002 and Acrobat 5 to her credit. Jennie specializes in electronic editing. At the American Psychological Association, she was manager of electronic publishing and manager of technical editing and journal production. Jennie has an M.A. from George Washington University and is a Certified Technical Trainer (Chauncey Group). She is a publishing professional with 20 years of experience in writing, editing and desktop publishing. You can reach Jennie at Jenruby@aol.com.